Convoying and fleet management FAQ / glossary

Vehicle convoying refers to moving a vehicle from point A to point B by a professional driver, without passengers or cargo, on behalf of a client (dealership, leasing company, rental company, or private individual). It can involve a delivery between two dealerships, a used-vehicle transfer, or delivery to an end client.

A convoyeur is a professional driver responsible for moving a vehicle on behalf of a third party. They may be employed by a convoying company, self-employed, or an independent contractor working through a marketplace.

A convoying company organizes and manages convoying missions for its clients, relying on its own network of drivers (employees or contractors). It's responsible for assigning missions, tracking their progress, and invoicing.

Dispatch refers to assigning a convoying mission to an available driver or provider, based on criteria like location, availability, or vehicle type. Manual dispatch (by phone or spreadsheet) is time-consuming and error-prone; automated dispatch, like the one Izorga offers, assigns the mission to the right provider within seconds.

A condition report is a detailed record of a vehicle's state (exterior, interior, mileage, fuel level) taken before and after the mission, usually with timestamped photos. It protects both the client and the driver in case of a dispute over damage.

The e-PV (electronic official report) and Cerfa forms are administrative documents tied to transferring a vehicle, particularly during a change of ownership or registration. Good document management avoids delays and administrative disputes after the mission.

Fleet management covers all the actions involved in running a vehicle fleet: maintenance tracking, cost management (TCO), fine management, and, for convoying businesses, managing transport missions and the providers involved.

TCO, or total cost of ownership, refers to all the costs tied to a vehicle over its lifetime: purchase or lease, fuel, maintenance, insurance, and potentially convoying costs. It's a key metric for fleet managers looking to reduce costs.

Since 1 September 2026, electronic invoicing has been progressively mandatory for French businesses, as part of the B2B e-invoicing reform. Every VAT-registered business must be able to receive electronic invoices; the obligation to issue them is phased in through September 2027 for small and micro businesses. Convoying companies need to make sure their invoicing tools comply.

Digitizing convoying mission management means replacing manual tools (spreadsheets, phone calls, email exchanges) with a centralized platform that handles mission creation, automatic assignment, real-time tracking, and invoicing. That's the approach Izorga offers convoying companies and fleet managers.